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Job Description Summary
As an Administrative Project Coordinator you will support the Global Medical Affairs (GMA) leadership by independently being responsible for managing complex administrative and organizational assignments. You will be responsible for the planning and execution of specific project activities, such as coordinating & collating functional information/data reports, change management support & financial reporting activities as well as functional tools management.
Job Description
Major accountabilities:
1. Proficient in coordinating, managing and interpreting specific functional information and updates requested by functional leaders.
2. Independent administration and organization of assignments including creation and follow up on preparing meetings & presentations, scheduling event planning.
3. Proactive support in preparation of team meetings including agenda, minutes, and follow-up on key action items.
4. Support leadership team in specific operational activities.
5. Run specific functional initiatives.
6. Support hiring process of functional Global Medical Affairs associates, set-up interviews with candidates, support talent sessions, consolidate feedback and support on-boarding process of new hires.
7. Point of contact across Global Medical Affairs for functional administrative activities. Support the team and associates from outside the team on services that are specific to the department and/or the site.
8. Support functional communication and sharing platforms including co-ordination the management of communication and information sharing initiatives. Support the team with setting up regular meetings, townhalls and face-to-face events. Assist with technical set-up of meetings.
9. Coordinate SharePoint from set-up to maintenance of contents. Provide input for improvement of the existing documented process.
10. Provide operational support to the function, as required.
11. Independently manage end to end departmental Purchase Order (PO) requests
Skills Desired
Novartis London, England Office
The WestWorks, White City Place, London, United Kingdom, W12 7FQ
