Administrative Assistant

Firm Overview

Providence Equity Partners L.L.C. is a leading middle-market private equity firm with deep sector expertise in media, communications and education focused on North America and Europe. Providence looks to invest in businesses that are benefiting from the long-term growth trends around experiences, learning, and connectivity by partnering with exceptional management teams to build enduring, scaled companies. Founded in 1989 in Providence, Rhode Island, the firm has invested over $40 billion across more than 180 portfolio companies with a transatlantic investment team based primarily in London, New York and Boston. Through disciplined portfolio construction, prudent risk management and a collaborative culture, the firm seeks to deliver strong results across market cycles. To learn more, please visit www.provequity.com.

The Administrative Assistant will be based on Reception, working closely with our Reception Manager to provide essential front-desk, administrative, and office support, serving as the first point of contact for visitors, contractors and callers. The Administrative Assistant will also provide support to a team of investment and operations professionals at junior levels. This role supports daily office operations and administrative functions, requiring strong organizational skills, professionalism, and a service-oriented mindset. The position is well suited for an early-career professional seeking exposure to a corporate office environment.

The Administrative Assistant will be responsible for the following:

• Serve as the primary point of contact for visitors, clients, and contractors, greeting guests in a professional and welcoming manner.

• Answer and route incoming phone calls, emails, and general inquiries, ensuring timely and accurate responses.

• Manage reception area appearance, ensuring a clean, organized, and professional environment at all times.

• Coordinate visitor access, meeting room reservations, serving refreshments and on-site logistics as needed.

• Support day-to-day office operations, including mail distribution, office supply inventory, and coordination with building management and vendors.

• Provide administrative support to a team of junior executives, requiring extensive calendar scheduling, meeting coordination, and travel management.

• Prepare and complete expense reports in multiple currencies, and tracking / organizing expense reports.

• Assist with onboarding logistics for new hires, including workspace setup and coordination of office access.

• Partner with Executive Assistants and management to provide coverage and support across the office as needed.

• Participate in office initiatives, events, and projects as assigned.

In addition to the outlined responsibilities, you will be expected to handle ad hoc requests as they arise. This job description is not exhaustive and may not encompass all aspects of the role, as the needs of the business are continually evolving. Flexibility and adaptability are essential for success in this dynamic position.

The successful candidate will have an exceptional track record and reputation. Given the significant responsibilities of this position, the top candidate will be a mature, experienced individual. In addition, the successful candidate should have:

• 2 - 4 years of executive-level administrative or operational support experience, preferably in financial services, legal, consulting or banking environments.

• Professional Admin, Secretarial Training preferred.

• Proven ability to exercise discretion and independent judgment on confidential and strategic matters.

• Exceptional organizational and time management skills, with the ability to manage multiple assignments from multiple professionals under tight deadlines and ability to think and act independently.

• Strong verbal and written communication skills, with the ability to represent executives in internal and external communications.

• High level of professionalism, integrity, and discretion in handling confidential information.

• Energetic, proactive team player with strong initiative and ability to work in a fast-paced environment.

Providence Equity LLP (the “Firm”) is an equal opportunity employer and complies with all applicable employment practice laws. The Firm strictly prohibits and will not tolerate, condone or allow discrimination, harassment, or retaliation with respect to any employee, member or applicant for employment or membership in matters of hiring, promotion, transfer, disciplinary action, assignments, termination, compensation, fringe benefits or other terms and conditions of employment on the basis of race, colour, religion, creed, age, national origin, ancestry, alienage or citizenship status, actual or perceived sex (including pregnancy, childbirth, breastfeeding or other related medical conditions), actual or perceived gender (including sex stereotyping, gender identity, gender-related self-image, gender dysphoria, gender expression, other gender-related characteristics, or transgender status), actual or perceived sexual orientation, disability (including physical disability or mental disability), medical condition, genetic information, military or veteran status, employment or unemployment status, credit history, familial status, partnership status, caregiver status, domestic victim status, or marital status, pay or other compensation history, or any other status protected by relevant employment laws. All employees and members are prohibited from engaging in unlawful discrimination, harassment, bullying, or retaliation.

Please note that Providence Equity Partners L.L.C., together with its subsidiaries and affiliated entities (collectively, the “Firm”), does not accept unsolicited resumes from any third-party recruiting agency that is not currently operating under a valid, fully executed agreement with the Firm. The Firm strictly prohibits agencies from contacting employees directly, including hiring managers, for the purpose of submitting candidates.

Any unsolicited resume or candidate information sent to the Firm or any of its employees—whether submitted via email, postal mail, online platforms, or through any other means—by a third-party recruiting agency lacking a current signed agreement will be deemed the property of the Firm. In such circumstances, no implied contract or obligation shall be created, and the Firm expressly reserves the right to contact, engage, or hire any such candidate without any financial or other obligation to the submitting agency.  The Firm reserves the right to reject or disregard any terms, conditions, or fee schedules that accompany or are included in unsolicited submissions.

Third-party recruiting agencies that wish to be considered for a formal engagement should contact a member of the Firm’s Human Capital Management Team to discuss entering into a signed agreement. The Firm reserves the sole discretion to determine whether to enter into any such agreement and may decline to do so.