Administrative Assistant & Studio Receptionist

Job Title

Administrative Assistant & Studio
Receptionist

Department

Business Operations

Location(s) 

Brighton

Reports To 

Senior Director, Business Operations

Job Type (Permanent, fixed term, internship) 

Permanent

Who We Are

Home to the award winning Mafia franchise, our team are united by passion for rich narrative storytelling, cinematic presentation and AAA craft. We're looking for creative minds and driven professionals who share our love of story, style, and adventure. If you're ready to help shape the next generation of narrative driven games, we'd love to hear from you.

Job Summary 

This is a fantastic opportunity to work in the games industry! In this varied and impactful entry level role you will be supporting the Executive Leadership Team (ELT), including our Studio President, with administrative tasks such as processing expenses and scheduling meetings. You will also be making a great first impression as you greet visitors at reception and support workplace operations by ensuring the kitchens remain stocked with nibbles and snacks to fuel our team.

Reporting directly to a member of the ELT, this role would be ideal for an aspiring Executive Assistant as there is scope for the role to evolve over time. You will need to be a confident communicator who is great with people and your positive energy will be infectious. With an eye for detail, you will be a great planner, well organised, punctual and enjoy getting stuff done.

If you think this sounds like you and you want to learn more, we can’t wait to hear from you.  

Duties and Responsibilities  

• Provide administrative support for the ELT, this may include processing expenses, booking travel & accommodation, scheduling and compiling meeting agendas, managing calendars and general tasks as needed.
• Working on reception you will be the first person to greet visitors, making a great first impression.
• Keep the reception area tidy and free of clutter - always looking its best.
• Taking deliveries and alerting recipients to their arrival for collection.
• Stocking our kitchens with snacks, drinks and other goodies, fulling our team!
• General workplace tasks as required to support the wider operations team.  

Essential Skills, Attributes and Experience

• You will have at least 1 – 2 years relevant work experience and be comfortable working with people of all seniorities.
• Exceptional organisational and time management skills, with the ability to prioritise tasks.
• Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders across diverse cultural backgrounds.
• Good IT skills and comfortable using outlook, word, google docs and concur.
• Attention to detail and discretion when handling sensitive information, understanding the importance of data security and privacy in a creative industry.
• Ability to work independently and as part of a team, demonstrating flexibility and adaptability to accommodate changing priorities and work demands in a dynamic studio environment.
• A passion for gaming and some knowledge of the industry highly sought after, but not essential.

Hangar 13  prides itself on the diversity of its team members, partners, and communities.  For this reason, we remain committed to providing equal employment opportunity in all aspects of the employment relationship, from recruitment and hiring through compensation, benefits, discipline and termination.  

As an equal opportunity employer, we are also committed to ensuring that qualified individuals with disabilities are provided reasonable accommodation(s) to participate in the job application and/or interview process, to perform their essential job functions, and to receive other benefits and privileges of employment.  Please contact us if you need to request reasonable accommodation.

SECURITY NOTICE -  We have recently been made aware of increasing occurrences of bad actors posing as company HR personnel to gain information from "potential candidates", in the form of job interviews and offers. These scams can be quite sophisticated and appear legitimate.

Please know that Hangar 13 and 2K never use instant messaging apps to contact prospective employees or to conduct interviews.

If you believe you have been a victim of such a scam, you may fill out a complaint form at https://complaint.ic3.gov/ and https://reportfraud.ftc.gov/ detailing as much as possible. We are taking these matters very seriously and apologize for any inconvenience.

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