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Administrative Assistant IV
We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support three Vice Presidents on our Engineering Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible.
Reporting to the lead Executive Assistant on the Engineering Team, you will partner with your leaders, collaborate closely with the Affirm Leadership Support Team, and be a valuable team specialist and individual contributor.
What You’ll Do
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Support three Vice Presidents with their respective administrative needs
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Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones
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Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)
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Managing executive schedules to ensure sufficient time for task completion
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Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items
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Event coordination, including team operations for team building events and working onsite/offsite meetings
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Partner with the Leadership Support Team to coordinate needs across the wider Affirm team
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Additional administrative functions such as submitting expense reports (via Navan), travel coordination (also via Navan), preparation of documents and presentations (using Google Suite and Microsoft Office), basic team travel and expense budget reconciliation and ad-hoc special projects
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Familiarity working with engineering teams is desirable, but not required
What We Look For
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2-4 years of relevant administrative experience
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Ability to work independently as well as across various teams
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Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment
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Working knowledge of Google Suite, Microsoft Office, Navan, Zoom
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Strong work ethic, professionalism, confidentiality, and good judgment
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Ability to deal with conflict as well as give and receive feedback diplomatically
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Highly organized and resourceful, able to juggle and multi-task, with acute attention to detail and follow through
Pay Grade - I
Equity Grade - 2
Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills.
Base pay is part of a total compensation package that may include monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents). In addition, the employees may be eligible for equity rewards offered by Affirm Holdings, Inc. (parent company).
CAN base pay range per year: $90,000 - $130,000
#LI-Remote
Affirm is proud to be a remote-first company! The majority of our roles are remote and you can work almost anywhere within the country of employment. Affirmers in proximal roles have the flexibility to work remotely, but will occasionally be required to work out of their assigned Affirm office. A limited number of roles remain office-based due to the nature of their job responsibilities.
We’re extremely proud to offer competitive benefits that are anchored to our core value of people come first. Some key highlights of our benefits package include:
- Health care coverage - Affirm covers all premiums for all levels of coverage for you and your dependents
- Flexible Spending Wallets - generous stipends for spending on Technology, Food, various Lifestyle needs, and family forming expenses
- Time off - competitive vacation and holiday schedules allowing you to take time off to rest and recharge
- ESPP - An employee stock purchase plan enabling you to buy shares of Affirm at a discount
We believe It’s On Us to provide an inclusive interview experience for all, including people with disabilities. We are happy to provide reasonable accommodations to candidates in need of individualized support during the hiring process.
[For U.S. positions that could be performed in Los Angeles or San Francisco] Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative for Hiring Ordinance, Affirm will consider for employment qualified applicants with arrest and conviction records.
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