Administrative Assistant in IT Financial Management

Do you want your voice heard and your actions to count?

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.

Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.

Mitsubishi UFJ Financial Group (MUFG) is one of the world’s leading financial groups. Headquartered in Tokyo and with approximately 350 years of history, MUFG has a global network with 1,100 offices in over 40 countries. The Group has over 140,000 employees, offering services including corporate banking, commercial banking, retail banking, wealth management, investment banking, capital markets, personal and corporate trust, and transaction banking.

The Group’s operating companies include Bank of Tokyo-Mitsubishi UFJ, Mitsubishi UFJ Trust and Banking Corporation (Japan’s leading trust bank), and Mitsubishi UFJ Securities Holdings Co., Ltd., one of Japan’s largest securities firms.

Financial Management team is a part of the IT Planning, Reporting and Administration department (IPR). The role of the IPR department is to ensure communication and liaison with Head Office (HO) in Tokyo, for both Bank and Securities, as well as accountability for EMEA Technology wide reporting, management of resourcing processes, management of asset processes and administration of wider planning processes including annual budget planning.

MAIN PURPOSE OF THE ROLE 

Financial Management team, IT Planning, Reporting & Administration Gr, governs  IT Project budget-related things.

The individual in this role primarily focuses on the former part, i.e. Bank Project Governance, leads the business line with one direct report, and reports to Head of Financial Management team. The main purpose of the role includes:

• Defining, establishing, and maintaining the Project governance framework and processes in MUFG Bank EMEA and continually assessing them for more effectiveness and productivity.
• Managing IT Investment budgets across EMEA region so as to ensure financial discipline and maximise cost-benefit performance in close liaison with various major stakeholders in EMEA and counterparts in Bank Head Office.
• Collaborating with Japan headquarters members as a liaison with the head office for the above responsibilities.

KEY RESPONSIBILITIES

• Specifically, you will be accountable and responsible for taking appropriate action with respect to the Company’s and EMEA Technology, including:
• Responsible for:
• Manage the Bank Project Governance business line in the team
• Establish and maintain system investment-related procedures in Bank EMEA
• Proactively drive continuous improvement of the relevant processes and procedures (including various workflows) and templates in line with organisational needs
• Manage investment budget and funding demands of all Bank system development projects in EMEA in a timely and accurate manner
• Scrutinise IT solutions, project plans and development costs through investment project application form review processes, Provide guidance on procedures, processes, tools and techniques. Facilitate collaboration between stakeholders in this respect.
• Manage/maintain databases and create reports for decision-making
• Serve as a liaison between EMEA and the Japan headquarters in managing the IT investment budget.
• Support Technology management with ad hoc tasks as and when required

WORK EXPERIENCE

Essential:

• Demonstrable practical experience with demand and financial planning required; previous experience with PMO/PLC processes and controls beneficial
• At least three years of work experience in Japan, or Bilingual in Japanese

Preferred:

• Experience working in IT department in banking industry

SKILLS AND EXPERIENCE

Functional / Technical Competencies:

Essential

• Basic knowledge of IT beneficial
• Skills in detailed format checks and checking the consistency of amounts
• Bilingual in Japanese or have at least three years of work experience in Japan

Preferred:

• Advanced Microsoft Office Skills, in particular MS Excel, IT literate
• Highly numerate, analytical and logical, with attention to detail and the ability to systematically break apart complex problems

Education / Qualifications:

Preferred:

• Preferably degree educated or similar qualification or practical experience

PERSONAL REQUIREMENTS

• Excellent communication skills
• Results driven, with a strong sense of accountability
• A proactive, motivated approach.
• The ability to operate with urgency and prioritise work accordingly
• Strong decision making skills, the ability to demonstrate sound judgement
• A structured and logical approach to work
• Strong problem solving skills
• A creative and innovative approach to work
• Excellent interpersonal skills
• The ability to manage large workloads and tight deadlines
• Excellent attention to detail and accuracy
• A calm approach, with the ability to perform well in a pressurised environment
• Strong numerical skills
• Excellent Microsoft Office skills

We are open to considering flexible working requests in line with organisational requirements.

MUFG is committed to embracing diversity and building an inclusive culture where all employees are valued, respected and their opinions count. We support the principles of equality, diversity and inclusion in recruitment and employment, and oppose all forms of discrimination on the grounds of age, sex, gender, sexual orientation, disability, pregnancy and maternity, race, gender reassignment, religion or belief and marriage or civil partnership.

We make our recruitment decisions in a non-discriminatory manner in accordance with our commitment to identifying the right skills for the right role and our obligations under the law.