Administrative Assist (Administrative Assist-General)

Company:

Boeing Ukraine LLC is looking for Administrative Assistant to join our team in Kyiv.

Position Responsibilities:

• Process and route, regularly throughout the day all mail.

• Communicate with the building administration regarding permanent/temporary passes to the building, work during off-hours, temporary car passes.

• Keep track of all the visitors to the office daily. Strictly follow security requirements accepted for the office.

• Translate from English into Ukrainian or vice versa, if requested or provide translation services.

• Coordinate mail and shipments

• Coordinate leased or company owned vehicles, taxi upon request.

• Keep the photo archive; get photos printed.

• Provide travel support to company employees and partners, including visas, rented cars, ground pick up, VIP lounge and other special arrangements.

• Performs recurring invoice processing, cost analysis or other business objectives through collecting, processing and distributing documents or data.

• Coordinate Record Information Management (RIM) and document storage requirements.

• Locate and assemble information for various meetings, reports, briefings, etc.

• Order stationery for the office.

• Keep first aid medical kits on each floor complete.

• Monitor newspapers subscription.

• Order business cards/holidays postcards/special souvenirs.

• Write simple or repetitive, non-technical correspondence in accordance with a given format.

• Provide secretarial supporting when required.

• Perform other duties as assigned.

• Managing reception / front office including answering calls, screening & badging the visitors, receive various deliveries (office supplies, documents, couriers), coordinating for shipping, distribution of mails, booking conference rooms.

• Facilitate non-Boeing visitor access and on-site support.

• Ensure office supply availability, order accordingly and maintain the stock.

Basic Qualifications (Required Skills/Experience):

• Bachelor’s degree in related field.

• Languages: Ukrainian, English Upper-Intermediate is a must.

• Proficient in Microsoft Office (Word, Excel, PowerPoint), Outlook.

Preferred Qualifications (Desired Skills and Experience):

• Graduate degree in administrative or secretarial studies.

• 2 years of relevant work experience in hospitality or travel business or multinational company.

Professional skills:

• Business writing, knowledge of office management systems and procedures, organizational and planning skills.

• Proven admin or assistant experience.

Language Requirements:

Education:

Relocation:

Security Clearance:

Visa Sponsorship:

Contingent Upon Award Program

Shift: