Accounts Receivable Assistant

London:  London, United Kingdom
Duration: 12 months, Fixed term contract
Salary: Competitive, plus benefits

Purpose: The Accounts Receivable Assistant will support all stages of the accounts receivable process, ensuring that customer invoices and queries are handled promptly and effectively. Additionally, they play a crucial role in ensuring financial entries are accurately recorded.

Principal accountabilities

• Issue royalty invoices according to contractual agreements, ensuring that royalties are accurately calculated by the customer and correctly entered in Salesforce by the legal team
• Calculate and invoice annual fees and other fixed payments according to contractual agreement
• Set up advance opportunity invoices in Salesforce in line with contractual agreements
• Issue credit notes when required
• Integrate invoices into Business Central, ensuring correct deferral of revenue
• Monitor and process UK payments received
• Efficiently manage the revenue email inbox to promptly address and resolve customer queries and manage communications
• Credit control, collaborating closely with Legal and Translation, Adoption and Copyright (TAC) teams
• Send and reconcile monthly customer statements
• Prepare monthly reporting e.g. Aged Debtors reporting for presentation at monthly meetings
• Publications:
  • Run daily reports from the payment processing platform (Webshop)
  • Run invoice integration between Webshop and Business Central
  • Liaise with IT team to resolve invoices that fail integration
  • Liaise with Customer Services team to resolve any queries on invoices/payment received
  • Post cash receipt journals for all Webshop sales
  • Bank reconciliation (publications account)
  • Maintain refund register
  • Reconcile customer accounts
  • Reconcile stock report
  • Reconcile deferral report
  • Perform stock count at year-end

Salesforce

• Consistently maintain and update Salesforce to ensure it contains accurate and relevant contract information
• Continuously improve Salesforce processes to optimise royalty revenue coordination

Other:

• Support the timely preparation of revenue reports from Business Central and Salesforce
• Support the preparation of annual budgets
• Assist with balance sheet reconciliations
• Assist with internal and external audits
• Handle ad-hoc requirements
• Act as back-up to the revenue team and provide ad-hoc support to the revenue team and the wider Finance team as required

Skills and attributes

• Excellent communication skills both written and verbal
• Ability to work from own initiative
• Proactive manner, ability to use own initiative, and willingness to accept responsibility
• Process focussed and methodical manner, with a high level of accuracy and attention to detail
• Highly organised and focused, able to multi-task and manage workload to ensure that priorities are met
• A motivated team-player, who can work effectively with other team members
• Eagerness to learn and willingness to listen to others; ability to follow instructions and respond positively to constructive feedback 

Qualifications and experience

Essential:

• Work towards a recognized accounting qualification (AAT / ACCA / CIMA) (optional)
• Previous experience with accounts receivable and / or accounts payable is essential
• Previous experience working with multiple currencies
• Proficiency in Excel
• High level of attention to detail and accuracy

Preferred:

• Experience working in an international environment.
• Experience working with Business Central and Salesforce

Closing date: 31st March 2026

Please note that while we have a closing date for this application, we reserve the right to interview candidates and potentially close the role early should we find a suitable candidate before the closing date.