Process 100+ invoices daily, manage AP inbox, perform three-way matching, maintain vendor records and reconcile statements. Support month-end close, code invoices across entities, research and resolve discrepancies, communicate with teams and vendors, and assist with audits and 1099 processes.
🚀 Key Responsibilities
Process a high volume of invoices daily (100+ invoices per day) Manage AP inbox and organize large volumes of invoice emails Perform three-way matching (PO, receipts, invoices) Work across multiple systems in a manual environment, ensuring accuracy Maintain vendor records, including setup and tax documentation (W-9) Reconcile vendor statements and resolve discrepancies Support month-end close activities Assist with invoice coding and allocation across multiple entities Research and resolve issues due to system gaps and manual processes Communicate with internal teams and occasionally vendors Identify and support process improvements Assist with audit requests and 1099 processes (nice to have)
✅ Qualifications
Experience: 2+ years of Accounts Payable experience (high-volume environment preferred) Experience with invoice processing, PO matching, and AP workflows Experience in manual or multi-system environments (highly preferred) Reconciliation experience is a plus
Skills: Strong Excel skills (VLOOKUP, pivot tables, formulas) High attention to detail and accuracy Excellent organizational and time management skills Strong communication skills (English required; Spanish is a plus) Analytical mindset with strong problem-solving abilities
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