Accounts Payable Specialist

Primary Responsibilities:

Invoice processing:

• Review and process supplier invoices in the ERP system
• Ensure invoices are matched with purchase orders and goods receipts where applicable
• Verify accuracy of invoice details and coding
• Resolve invoice discrepancies with Procurement or business stakeholders.

Payment processing:

• Prepare and validate payment proposals
• Ensure payments are executed according to company policies and payment terms
• Coordinate with Cash Operations on payment runs and bank files.

Vendor account management:

• Reconcile vendor statements and resolve differences
• Respond to supplier inquiries regarding payment status
• Maintain accurate vendor account balances.

Accounting and close support:

• Support month-end close activities related to AP
• Assist with accruals and expense recognition where required
• Ensure AP-related balances are reconciled and documented.

Controls and compliance:

• Follow established AP procedures and internal control requirements
• Ensure compliance with SOX controls and company policies
• Maintain proper documentation for audit purposes.

Process improvement:

• Identify opportunities to improve efficiency and reduce manual work
• Support initiatives related to automation and ERP harmonization
• Contribute to standardization of AP processes across systems.
• Other assigned tasks.

KPIs

• Invoice processing accuracy and timeliness
• Vendor inquiry resolution time
• Payment execution accuracy
• Number of invoice discrepancies
• Compliance with internal controls
• Contribution to process efficiency

Knowledge & Skills Required:

Languages:

• English (proficiency level) plus one other language preferable (German)

Operational:

• Invoice processing, vendor reconciliation

Systems:

• ERP transaction processing

Controls:

• Compliance, documentation discipline

Collaboration:

• Vendor and stakeholder communication

Efficiency:            

• Process improvement mindset

Education Required:

• Bachelor's or Master’s degree in Accounting

Experience:

• 2–5 years of experience in Accounts Payable or finance operations
• Experience working with ERP systems (SAP, Oracle, JDE or similar)
• Experience in multinational or shared services environments preferred
• Basic accounting knowledge
• Strong attention to detail and organizational skills

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We are an equal opportunity employer, and we strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, national origin or ancestry, sex, pregnancy, sexual orientation, marital status, gender identity or expression, age, disability, genetic information, veteran status, or any legally protected characteristic.