Accounts Payable Assistant

About Us  

At London Square, our success isn’t just about numbers – it’s about people, place and purpose. As a fast-growing developer focused on London, our mission is simple: to create places that reflect the capital at its best – dynamic, diverse and full of life. Over the past two years, we’ve brought more than £2bn of capital into London living - and we’re only getting started. We are part of Aldar, the UAE’s leading real estate developer, investor, and manager. Together, we are committed to creating world-class developments, anchored in high quality design, sustainability, and outstanding customer service.

About the Role & Team

Working alongside the existing purchase ledger team of four and wider finance team,

the accounts payable assistant is responsible for supporting the finance team by processing supplier invoices, maintaining accurate financial records, and ensuring suppliers are paid accurately and on time. The role will be office based at our head office in Uxbridge.

Key Responsibilities  

• Sorting and scanning invoices into the correct trading entities for posting to the ledgers.
• Daily monitoring of Accounts Payable mailbox, ensuring all electronic invoices are forwarded to the correct company for registering.
• Processing a high volume of invoices, coding and matching to Purchase Orders and forwarding for approval.
• Creating new supplier and subcontract account within the accounting system.
• Processing utility and council tax bills for various developments.
• Resolving invoice differences by liaising with the Buying Department and external suppliers. Requesting credit notes and returns Notes where required.
• Reviewing the subcontractor certificates raised by the Commercial team and processing in the ledger.
• Reconciling supplier statements and resolving queries.
• Managing other departmental expectations for invoice processing and payment processing to ensure timely payments to suppliers.
• Preparing payment runs on a timely basis to meet payments terms.
• Maintaining the supplier accounts and aged listings to ensure old balances and unmatched account items are regularly reviewed and queries resolved.
• Taking telephone calls from suppliers and tracking email enquiries on a timely basis.

Key Skills & Experience: 

• Previous experience in an Accounts Payable, Finance Assistant, Accounts Assistant, or similar role.
• Experience of the construction/housebuilding industry, including the Construction Industry Scheme - beneficial.
  

• Experience processing high volumes of invoices.
• Strong numerical and analytical skills.
• High level of accuracy and attention to detail.
• Good organisational and time management skills.
• Ability to prioritise workload and meet deadlines.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office, particularly Excel.

What’s in it for you? 

 
Ensuring you have a work-life balance and stay healthy and happy is important to London Square. We offer the following core benefits.

• Competitive compensation package and discretionary bonus.
• Group Pension Scheme and Life Insurance. 

• 25 Days holiday plus bank holidays including a holiday trading scheme and long service days 

In addition to these core benefits, we offer other benefits which may result in tax or money savings. Some of these include:  

• Bupa Employee Assistance 

• Virtual GP Service 

• Salary sacrifice scheme for electric vehicles 

• Cycle to Work 

• Gym Membership corporate discounts 

• Health Cash Plan 

• Perkpal (shopping discounts) 

• Tech Scheme 

• Payroll Giving 
• Free onsite gym (head office)
• Free breakfast & lunch (head office)
  

Our Commitment

Our success is driven by our people. We’re an energetic, entrepreneurial business where ideas are backed, responsibility comes early, and everyone plays a part in shaping what we build and how we work. As we grow, we’re looking for talented people who want to help make London a better place to live and who want to grow with us.

London Square are proud to be an equal opportunities employer. If you require support as part of your application or require more information please email [email protected]. 

At London Square, we believe that a diverse and inclusive workforce leads to better innovation, productivity, and overall success., We are committed to creating a welcoming and inclusive environment for all employees, regardless of their background or identity, to develop and promote a diverse culture that reflects the communities we serve. 

As part of our commitment to personal data privacy, we want to share how we will use your application data. This data will be held in our system to process your application to this role, and to consider you for any future opportunities which match your experience. For further information, please review our privacy policy Privacy Policy & Cookies | London Square.