Senior Personal Assistant to CGTO Leadership Team - mat cover

About Charlotte Tilbury Beauty

Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionised the face of the global beauty industry by de-coding makeup applications for everyone, everywhere, with an easy-to-use, easy-to-choose, easy-to-gift range. Today, Charlotte Tilbury Beauty continues to break records across countries, channels, and categories and to scale at pace.

Over the last 10 years, Charlotte Tilbury Beauty has experienced exceptional growth and is one of the most talked about brands in the beauty industry and beyond. It has become a global sensation across 50 markets (and growing), with over 2,300 employees globally who are part of the Dream Team making the magic happen.

Today, Charlotte Tilbury Beauty is a truly global business, delivering market-leading growth, innovative retail and product launches fuelled by industry-leading tech — all with an internal culture of embracing challenges, disruptive thinking, winning together, and sharing the magic. The energy behind the bran­d is infectious, and as we grow, we are always looking for extraordinary talent who want to be part of this our success and help drive our limitless ambitions.

About the role

This isn't your standard PA role. We're looking for someone exceptional. You'll be an experienced Personal or Executive Assistant ideally within the creative or technology industry. You’re detail orientated (and because of this) you’re a total perfectionist. You’re at your best in a fast paced, creative and high-growth environment and you pride yourself on always staying 10 steps ahead.

We work at pace here (thanks to our astounding growth) so you'll need to be happy managing a multitude of spinning plates (from diary and travel management, to driving business agendas and managing various projects). As well as your fantastic work ethic, you’ll have dazzling people skills, a determination to make things happen and the initiative to thrive in a fast-paced environment.

Lastly, you'll bring positivity, resilience, gravitas and a firm understanding of the dynamics of the business and individual departments, its priorities, people and strategies.

** Please note this is a 12-month Mat Cover**

As Personal Assistant to the CGTO Leadership team you will

• Act as a primary point of contact for the CGTO Leadership Team: Director of Data, Director of Digital & Director of Technology
• Providing a range of executive support, including organising and preparing meetings and meeting documentation
• Coordinator and/or lead ad-hoc projects, presentations and briefs 
• Extensive diary, meeting management, travel management, making judgement calls on prioritisation of appointments for the team
• Managing inbox and business correspondence
• Assisting with administrative requirements including processing POs and dealing with expenses in a timely fashion
• Have a sound understanding of the business strategy, practices and priorities
• Partner with other EA/PAs throughout the office to coordinate agendas and confirm logistics with the Charlotte Tilbury Team
• Scanning and filing legal documents
• Manage team events on a quarterly basis
• Assistance with management of 1:1s with teams and objective reviews

About you

• Experienced Personal or Executive Assistant, ideally from the Technology industry managing multiple Directors

• A positive and can-do attitude
• Hunger to learn
• Excellent written and verbal communication skills.
• Excellent Excel and PowerPoint skills.
• Proven capability to operate in a pressurised environment, requiring discretion, tact, diplomacy and judgement when dealing with internal and external contacts.
• Demonstrated experience dealing with highly confidential information.
• Excellent workload prioritisation and ability to multi-task whilst maintaining high levels of attention to detail and meeting deadlines.
• Strong presentation skills.
• A high degree of emotional intelligence.
• Gravitas and excellent people skills and the proven acumen to handle complex situations and multiple responsibilities.
• Calm, level headed and professional
• Interest in the business, commercials and driving projects across the Digital sphere
• Graduate level is preferred

Charlotte Tilbury is a fast-paced and dynamic environment where nimble mindsets, striving to deliver the best and wanting to be part of a global #dreaamteam are key. Even though we have requirements, our experience and background are just a guide, we still love to welcome applicants with more or less experience stated, provided necessary skills can be demonstrated.

Why join us?

• Be a part of this values driven, high growth, magical journey with an ultimate vision to empower everyone, everywhere to be the best version of themselves
• We’re a hybrid model with flexibility, allowing you to work how best suits you
• 25 days holiday (plus bank holidays) with an additional day to celebrate your birthday
• Inclusive parental leave policy that supports all parents and carers throughout their parenting and caring journey
• Financial security and planning with our pension and life assurance for all
• Wellness and social benefits including Medicash, Employee Assist Programs and regular social connects with colleagues
• Bring your furry friend to work with you on our allocated dog friendly days and spaces
• And not to forget our generous product discount and gifting!

At Charlotte Tilbury Beauty, our mission is to empower everybody in the world to be the most beautiful version of themselves. We celebrate and support this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process.

If you want to learn more about life at Charlotte Tilbury Beauty please follow our LinkedIn page!