The Personal Assistant will support day-to-day operations by managing diaries, coordinating meetings, processing invoices, arranging travel, and maintaining documentation in a fast-paced environment.
Job Title
Personal AssistantJob Description Summary
Job Description
Personal Assistant
London
We are looking for a highly organised and proactive Personal Assistant to join our Offices Capital Markets team in London. This role offers the opportunity to work in a fast-paced environment, supporting multiple stakeholders and contributing to the smooth running of day-to-day operations. The position will be split between our West End and City offices.
Key Responsibilities:- Coordinate diaries, manage meeting requests, and respond to emails on behalf of a senior stakeholder
- Oversee invoicing and billing processes, including data tracking, invoice submission, and document management
- Arrange travel and accommodation bookings
- Book meeting rooms and prepare agendas for both internal and client-facing meetings
- Take minutes during meetings and assist with formatting documents, presentations, and proofreading
- Track signed agreements and update internal systems
- Process expenses and support general administrative tasks such as scanning, photocopying, and binding
- Maintain and update spreadsheets, schedules, and event attendee lists
- Proven ability to manage multiple priorities and stakeholders effectively
- Strong communication skills, both written and verbal
- Highly organised and detail-oriented, with a proactive approach
- Comfortable working independently and as part of a collaborative team
- Ability to remain calm and focused under pressure
- Intermediate to advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
INCO: “Cushman & Wakefield”
Top Skills
Microsoft Office Excel
Microsoft Office Outlook
Microsoft Office Powerpoint
Microsoft Office Word
Cushman & Wakefield London, England Office
43-45 Portman Square, London, United Kingdom, W1H 6LY
Similar Jobs
Agency • Gaming • Marketing Tech • Mobile • Analytics
Seeking a Personal Assistant to support three Senior Leaders with diary management, travel coordination, expenses, event planning, and general administration duties.
Top Skills:
ExcelMicrosoft Office (OutlookPowerpoint)Word
Social Impact
The Senior Personal Assistant will support multiple Partners and Directors, managing diaries, coordinating travel, and handling administrative tasks, ensuring effective communication and organizational efficiency.
Top Skills:
ExcelOutlookPowerPointWord
Insurance
The Personal Assistant role involves supporting senior leaders with diary management, travel arrangements, meeting coordination, and document preparation while managing various administrative tasks and building relationships within the team.
Top Skills:
ExcelMicrosoft WordOutlookPowerPoint
What you need to know about the London Tech Scene
London isn't just a hub for established businesses; it's also a nursery for innovation. Boasting one of the most recognized fintech ecosystems in Europe, attracting billions in investments each year, London's success has made it a go-to destination for startups looking to make their mark. Top U.K. companies like Hoptin, Moneybox and Marshmallow have already made the city their base — yet fintech is just the beginning. From healthtech to renewable energy to cybersecurity and beyond, the city's startups are breaking new ground across a range of industries.
