Personal Assistant - 12-Month FTC - January 2026

Office Agency Team
London

We are looking for a highly organised and proactive Personal Assistant to join our successful Offices team on a 12-month fixed-term contract starting in January 2026. This role offers the opportunity to work in a fast-paced environment, supporting multiple stakeholders and contributing to the smooth running of day-to-day operations based in our Office Agency team.

You’ll be responsible for coordinating busy diaries, managing inboxes, handling invoicing processes, and providing general administrative support. The ideal candidate will be confident juggling competing priorities and enjoy working collaboratively with a team that values efficiency, positivity, and professionalism.

Key Responsibilities:

• Coordinate up to 15 diaries, manage meeting requests, and respond to emails on behalf of a senior stakeholder

• Oversee invoicing processes, including data tracking, invoice submission, and document management

• Arrange travel and accommodation bookings

• Book meeting rooms and prepare agendas for both internal and client-facing meetings

• Take minutes during meetings and assist with formatting documents, presentations, and proofreading

• Track signed agreements and update internal systems

• Process expenses and support general administrative tasks such as scanning, photocopying, and binding

• Maintain and update spreadsheets, schedules, and event attendee lists

Skills & Experience:

• Proven ability to manage multiple priorities and stakeholders effectively

• Strong communication skills, both written and verbal

• Highly organised and detail-oriented, with a proactive approach

• Comfortable working independently and as part of a collaborative team

• Ability to remain calm and focused under pressure

• Intermediate to advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)